Volunteer Management Made Simple
VolunTrax helps non-profit organizations efficiently track, manage, and engage their volunteers - so you can focus on your mission.
VolunTrax helps non-profit organizations efficiently track, manage, and engage their volunteers - so you can focus on your mission.
Everything you need to effectively manage your volunteer program.
Simplify the check-in process with custom QR codes for each volunteer location. Volunteers can scan and record their hours with ease.
Generate detailed reports on volunteer hours, perfect for grant applications and recognizing your most dedicated volunteers.
Maintain comprehensive volunteer records including contact information, skills, availability, and emergency contacts.
Track volunteer activity across multiple sites or events with location-specific reporting and management.
Secure your data with customizable user roles and permissions for administrators and volunteer coordinators.
Access VolunTrax from any device with our responsive design that works on desktops, tablets, and smartphones.
Organizations
Volunteers Tracked
Hours Logged
Customer Satisfaction
We help you save time, reduce administrative burden, and create a better experience for your volunteers.
Eliminate paper sign-in sheets and manual hour calculations. Automate your volunteer management workflow and reduce administrative overhead by up to 75%.
Gain valuable insights into your volunteer program with comprehensive reporting tools. Identify trends, measure impact, and make informed strategic decisions.
Create a seamless experience that makes volunteers feel valued and organized. Simple check-in process means less time on paperwork and more time making an impact.
VolunTrax is designed specifically for non-profits with affordable pricing that scales with your organization. Save money while improving your volunteer management process.
A simple process for both administrators and volunteers
Create locations for your volunteer sites and generate unique QR codes for each one.
Volunteers scan the QR code with their smartphone and enter their email to check in.
Generate detailed reports on volunteer hours, activity, and impact for your organization.
Trusted by non-profits and volunteer organizations across the country
"VolunTrax has transformed how we manage our 200+ volunteers. The QR check-in system has saved us countless hours of administrative work, and our volunteers love how easy it is to use."
Jennifer Davis
Volunteer Coordinator, Community Food Bank
"The reporting features have been invaluable for our grant applications. We can now accurately track and report volunteer hours with just a few clicks, which has helped us secure additional funding."
Michael Rodriguez
Executive Director, Youth Mentoring Alliance
"We manage volunteers across 5 different locations, and VolunTrax makes it simple to track activity at each site. The customer support team has been incredibly responsive whenever we've had questions."
Sarah Parker
Volunteer Manager, Habitat for Humanity Chapter
Choose the plan that fits your organization's needs
$19/month
Perfect for small non-profits just getting started with volunteer management.
$69/month
Ideal for growing organizations with multiple volunteer locations.
$149/month
For large organizations with complex volunteer management needs.
All plans include secure cloud hosting, regular updates, and our standard support package.
Non-profit discount available! Contact us for details.
Find answers to common questions about VolunTrax
Our system generates unique QR codes for each volunteer location. When volunteers arrive, they simply scan the QR code with their smartphone camera, which opens a mobile-friendly check-in page. They enter their email address to check in, and scan the same code when they leave to check out. The system automatically calculates their volunteer hours.
No! Volunteers don't need to create accounts or download any apps. They simply scan the QR code and enter their email address. This makes the process simple and accessible for volunteers of all ages and technical abilities.
Yes! We offer a simple import tool that allows you to upload your existing volunteer data from Excel or CSV files. Our support team can assist with the data migration process to ensure a smooth transition.
VolunTrax uses industry-standard security practices, including encrypted data storage and secure user authentication. All data is hosted on secure cloud servers with regular backups to ensure your information is safe and protected.
Yes, we offer special pricing for registered non-profit organizations. Contact our sales team for more information about our non-profit discount program.
Absolutely! We offer a 14-day free trial that gives you access to all features of our Professional plan. No credit card required to start your trial. You can also request a personalized demo to see how VolunTrax can work for your specific organization.
Join hundreds of organizations that have streamlined their volunteer programs with VolunTrax.